Church administration time saving tools

5 Church Administration Time-Saving Tools


Time. It’s the most precious commodity yet the one we have the least of. That’s why saving time is a constant goal for church leaders with busy schedules. One way to save time is by streamlining church administration tasks. 

When you work behind-the-scenes in the church office, you’ve got plenty of plates spinning. Coordinating events, fixing a website issue, plus a ton of other tasks are all in a day’s work. While I can’t trim your to-do list, I can recommend the following tools to make your job a bit easier.

#1 – Project Management Software

Asana, Basecamp, Trello, Monday, ClickUp, are a few of the excellent project management tools available. Most have a free or trial version you can use to see which one works best for you and your team.

Complete the form below to receive a free Project Management Tools Overview guide (including information on the top software vendors):

#2 – Expense Tracking App

Keeping track of receipts for an expense report can be a pain. Instead of shuffling through your purse or wallet for that last receipt, use an app on your phone. Quickly snap a picture of a receipt immediately after making a purchase. Assign the appropriate expense code(s) and have a collection of electronic receipts ready for your next expense report. Staff members who forget receipts and finance team members responsible for collecting accurate data will all appreciate the convenience of an app.

Two of the top contenders in this category are Divvy and Zoho Expense.

#3 – Church Management System (ChMS)

As a church grows, you need an easy way to maintain up-to-date records regarding church members and visitors. Contact information, family relationships, baptism dates, and more are a few examples of data you can use to minister to your congregation.

A robust church management system enables your team to maintain accurate information, create follow-up workflows, keep tithe records, and more. There are many options available when it comes to ChMS tools. A few examples include Planning Center, Rock RMS, Fellowship One, Breeze, ACS, Elexio, ShelbyNext, Faith Teams, and TouchPoint.

#4 – Facility Management Software

From facility maintenance requests to tracking who reserved a room, facility management software can help your team stay on top of things. Smart Church Solutions has an excellent tool called eSPACE. Within this software, you can manage inventory, manage work orders, reserve facility rooms and resources, schedule preventative maintenance, and more.

#5 – The Church Operations Toolkit

At the risk of sounding self-promotional, the Church Operations Toolkit can save your church time and money. Within the Toolkit are templates, how-to guides, expert interviews, and resources to make church administration and operations tasks easier. Instead of spending hours searching online for a template, simply log into the Church Operations Toolkit and download one in minutes.

There’s no magic formula to knocking out your to-do list (if only!). However, these are a few tools to make being productive a bit easier.

Oh, and if you’re like me and consider coffee a productivity tool…Can I get an amen? 🙂

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