church metrics dashboard

7 Church Metrics You Need to Review Regularly


Have you ever noticed a warning indicator light up on your car dashboard? Whether it’s the indicator for tire pressure or to check the engine, you know that means it’s time to give your vehicle some attention. Those warning indicators are metrics to tell us when something isn’t quite right with our vehicles. It may not be urgent, but there’s still a good reason to have it checked out. Similarly, metrics are indicators for your church. As you review various church metrics, you’ll see trends (whether positive or negative); signs that something is working, or an area that needs some extra attention. If we have a solid set of metrics with reliable data, we can use that information to help us make better decisions, correct course if needed, and see how we’re progressing. Here are seven standard church metrics that can help you gauge the health of your church:

Church Metric #1: Financials

No, it’s not all about the money. However, it takes money to pay the mortgage, hire (and keep) staff, pay the electric bill, and much more. You need to know the church’s financial health on at least a monthly (if not weekly) basis. This report should include an Income Statement, Balance Sheet, Budget vs. Actuals, and trend analysis for tithes and expenses (how are we doing this month vs. the same month last year)?

Church Metric #2: People in Service

This will fluctuate from week to week and during certain times of the year. However, it’s still helpful to see if the number of people in each service is increasing and which service people are gravitating towards. Also, don’t just keep track of the number of adults in the main service. You’ll also want to know how many children and teens are in their respective services. That data will also help you determine if you need to start recruiting more volunteers for the nursery or other children’s areas.

Church Metric #3: People in Small Groups

If your church has small groups, then you’ll want some data points on this as well.

  • How many people are signed up for a small group?
  • How many actually attend their small group each week?
  • What percentage of the church membership is in a small group?
  • What percentage of attendees (non-members) are in a small group?

Church Metric #4: Event Participation

If your church hosts various events throughout the year, keep track of key data points from those events. Track how many people signed up for and attended each event. If this is an event you host each year, compare the current numbers to prior years to see if there’s a trend up or down. Also, if you send out post-event surveys, use the information gleaned from the responses as you plan upcoming events.

Church Metric #5: Conversions

We all want to see more people come to Christ and begin their journey as His followers. When people make that commitment at your church, you’ll want to help them grow in their faith. Part of that effort involves documenting their decision and guiding them into discipleship classes, a small group, or another growth opportunity. Find out if your church is attracting non-believers and whether they are deciding to follow Christ by keeping track of these numbers. You may also want to include how many baptisms occur each year.

Church Metric #6: Membership

Who attends your church? How many people are in each age range? How many men, women, singles, married couples, couples with children, single parents, etc.? Part of communicating effectively involves knowing your audience. We aren’t defined by our demographics, but we are certainly impacted by what season of life we’re in and what we’ve experienced. Knowing the demographics of your attendees could help you decide which events to host, what sermon series to do next, etc.

Church Metric #7: Volunteers

Volunteers are a vital aspect of any church, so you’ll want to monitor the health of your volunteer program. How many volunteers do you have in each area (greeters, ushers, parking lot, coffee bar, bookstore, nursery)? What percentage of your membership serves? How many volunteers are added each month vs. how many “quit” or leave each month.

This certainly isn’t an exhaustive list of potential church metrics, but I hope it gets you thinking about what “indicator lights” you may need to add or enhance. As you gather this information and review the story the data reveals, I’m confident you’ll be able to make even better decisions and avoid potential issues down the road.

What metrics do you use? How have those helped your leadership team?

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